Confirm that the DJ has the right music set up.Ensure ushers have wedding programs and are ready to hand them out as guests arrive.Advise ushers on how to greet the guests and show them their seating arrangement.Confirm with the vendors that they have everything in place and ensure all services are fulfilled.Receive the flower delivery for the wedding party.Verify the setup of the rentals, cake table, gift table, and guestbook.Track and confirm where the marriage license, wedding rings, and vows are.Go through the detailed timeline for the wedding day and ensure everything stays on schedule. ![]() Check-in with the couple: provide any essential updates and confirm when the ceremony begins.Ensure that the ceremony items are gathered and distributed at the ceremony site.Communicate with the wedding venue and reception to ensure everything is in place.Inform the wedding party of any last-minute changes.Remind the wedding party to get dressed and be on time.Update the seating arrangement based on the final number of guests.Attend and direct the wedding rehearsal.Help the wedding procession with their dresses, suits, and anything they may need.Arrange for the arrival and parking of vehicles.Ensure the videographer and photographer are ready.Make sure that the wedding officiant has the marriage license.Coordinate the reception setup and arrangement of meals.Organize the makeup and hair schedule with the stylists and the wedding party.Confirm that transportation services are set for the wedding day.Obtain copies of vendor contracts and give them timelines.Decide who will transport the gifts from the reception to the final destination.Create a backup plan so you can respond to any last-minute changes and emergencies.Communicate with you (the bride), and answer any questions you may have leading up to the wedding day.Make sure that the vendors understand where to set up and when to arrive.Preview the wedding and reception site.Ensure that the rings, marriage license, ritual items, and anything else the bride or groom may need are ready.Come up with a wedding timeline together with the couple. ![]() Suggest trusted wedding venues and vendors.Wedding Coordinator Checklistīelow is a detailed wedding coordinator checklist for 2022. Wedding coordinators come in handy when you’ve planned the wedding but now need someone to handle the details on the wedding day. PDF Wedding Coordinator Checklist 2022Ī wedding coordinator is someone who takes care of every single detail of your wedding and ensures that everything goes according to schedule. ![]() You can customize the checklist depending on your needs. Note that the list of duties may differ based on your preferences. Having a wedding coordinator’s checklist allows you to understand some of the duties your coordinator will cover.
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